FossickHQ helps museums, historical societies and archives catalogue their collections — before the people who remember the stories aren't here to tell them.
First 100 items free, forever. No credit card required.
We had 1,400 items in shoeboxes and a spreadsheet that hadn't been touched in six years. FossickHQ got us catalogued and shareable in three months.
The voice-to-catalogue feature is extraordinary. Volunteers can catalogue with the object in their hands — no typing, no desk required. That's a game-changer for a small team.
We print QR labels for everything now. A visitor scans any object and sees the full story on their phone. It's transformed how we engage people.
"It guessed the maker before I finished framing the shot."
Smart photo recognition proposes title, materials, era, condition and a draft description from a single photo. Suggestions sharpen as your collection grows.
"I described the chip on the rim while holding the vase. It typed."
Voice-to-catalogue transcribes spoken inspection notes and parses them into the right record fields. The microphone is the keyboard.
"One scan and the record's on screen. Anyone can do this."
One-tap Dymo or A4 QR labels. Scan to open the record on any device. Storage moves stay current as items shift between cabinets.
Not a generic database with a heritage skin. Built from the ground up for museums, societies and archives — from sole-charge curators to volunteer teams.
Point your camera at an object. AI proposes title, era, materials and condition before you've typed a word. Improves with every record you add.
Speak condition notes and provenance details while your hands are on the object. Spoken words flow directly into the right record fields.
Print labels in one tap. Scan any label to open the record on any device. Move items between shelves and the catalogue updates automatically.
Rich-text research notes with file attachments — PDFs, photographs, documents. Link research to collection items. Auto-saves as you type.
Group items by theme, donor or era, independent of physical storage location. Slice your collection any way you need.
An optional branded public website for your society. Publish selected items, add a donations page and list events — managed from within FossickHQ.
Sole-charge curators and small paid teams running permanent collections with limited IT support. FossickHQ replaces the spreadsheet, the filing cabinet and the "ask Margaret — she knows where everything is."
Volunteer-run organisations cataloguing donated photographs, documents, objects and ephemera. Designed for people who give their time on weekends — not database administrators.
Organisations with sizeable, well-documented collections that need a searchable, shareable catalogue without enterprise pricing. Full export means your data is never locked in.
Serious collectors who want to document provenance, track storage and share selected pieces with family, researchers or the public — without managing their own server.
Volunteers photograph dozens of items in a single session. Each photo is analysed by Smart Identify in the background — so by the time anyone opens the queue, the hard work is already done.
Brass compass, c.1900
Letter — 14 Apr 1943
Physical location and logical grouping are two different things. Sub-collections create named, colour-coded thematic groupings — the Guthrie donation, the railway photographs, the WW1 militaria — independent of where items live on the shelf.
Heritage collections represent irreplaceable community history. We treat your data with the same care you give your artefacts.
Full security documentation available on request. We never sell or share your data.
No per-user fees. No features locked behind higher tiers. Move up a plan only when your collection outgrows it.
Need more capacity? See all plans — up to 40,000+ items →
First 100 items free, forever. Contact us to get your collection started — no credit card required.
Available in Australia, New Zealand, UK, Canada and the USA.